All Details on Signing Out a Job

There are three different starting points to start the sign out procedure, from the [Due] module, as described in step 1.  

1. At least one of following procedure can be done from any grid that lists jobs.
   1. Select the job in the Due list. Click the [Sign out job] button in the top menu bar.
   2. Right click the job, and select “Sign out job”
   3. Double click the job. Click the [Sign out job] in the top menu in the job details form
2. The following form will appear:  

The Sign out job form.

1. The following fields are displayed on this form:

The first fields (a,b,c,d,e,f,g and h) in this form are information on the job and can’t be edited in this form.

2. Component: This is the “code” and “name” on the component the job applies to.
3. Job: Consist of 2 fields one with the job type code and job type number, the second one displays the name of the job.
4. Priority:  Displays the jobs priority
5. Origin: Displays the job’s origin
6. Category: Displays the job’s category
7. Class code: If the job has a class code it will be displayed here.
8. Class job: If the job is a class job, this check box will be ticked.
9. Critical job: If the job is considered critical, this check box will be ticked.

The rest of the fields in this form can be edited, and are a part of the sign out of the job, not all fields are by default required. But settings are available to make some or all of the fields mandatory. (See the chapter on “System settings” for more information) 

10. Remark: Select one of the predefined remarks, or type a remark, this is sort of the “heading” of rest of the job sign out.
11. Report: This is a free text field and should be used to enter a complete description of what has been done during the execution of this job. Remember the job history will be more useful later if an accurate description is entered.
12. Comment: In certain cases you might want to leave a note or comment to the next crew member that will be signing out the job. A comment left in this this field will appear in this field on next sign out.
13. Job done status: The selection in this drop down box can be used to indicate your current job progress. The sign out form can be saved at any time, and doing so will leave the job in the due list partly signed out. If you select one of the other values than 0%, a progress symbol will also appear in the due list (in column called “Status”) on this job  (              .             .             .       )You can complete the sign out later by selecting the job in the due list, and click the       [Sign out job] button as described in step 1. There is a selection for

100% done or “Complete” , selecting this status will NOT sign the job out, it is just used for information as the other statuses. Not all crew members need to be allowed to actually sign the job out, but they can be allowed to fill the “Sign out” form with information, when the job is ready to be signed out, they can select “Complete”, and save the job sign out. This will make it easy for the person(s) who are allowed to actually signing it out to find the “done but not signed out” jobs in the due list.

14. Reason: Select the reason this job was signed out/performed. If the job was done for other reasons than it being planned or scheduled, this might be useful information later when and if an analysis of the history is performed.
15. Symptom:  Select a “symptom” that resulted in that the job was performed/signed out, if any. This could be useful information later on.
16. Condition before: Select an option in this list that best describe the components condition before the job was performed. This is information is used in the “maintenance efficiency” module.
17. Condition after: Select an option in this list that best describe the components condition after the job was performed. This is information is used as basis for the analysis in the “Maintenance efficiency” module.
18. Man-hours: Enter the amount of man hours used performing the job.
19. Done by: By default the user signing out the job will be listed as “done by”, but it is possible to sign out jobs on behalf of other crew members. Clicking the […] button in this field will bring up a list off all registered crew members.
20. Signed by: Will pick up the name of the user signing out the job, this can’t be manually edited in this form.  
21. Date done: Select the date the job was done. Can be set back in time. (but not forward). By default it is set to today’s date.
22. Hours done: Enter the running hours for the component, when the job was done. By default it is set to the current running hours for the component the job is linked to.
23. Due Date: This is the actual due date for the job. This field is not editable. If the job’s schedule is not calendar based this field will be empty.
24. Due Hours: This is the actual due hour value. This field is not editable. If the job’s   schedule is not counter based this field will be empty
25. Next due: Here the job’s interval and next due values are displayed. This field is not editable in this view. If the job is not a counter based job this field will be empty.