How To - Standard Jobs

Standard jobs

TM Master V2 is a fleet management system, and one of its features is that you can standardize the job descriptions used across the fleet.  A job description for one vessel may also apply to other vessels. In the previous version of TM Master (v1.79), and probably in other older maintenance systems, it was/is up to each vessel to enter the job descriptions.

 The result can be a lot of different versions of the same jobs, with a slightly difference between them, across the fleet. Some differences are small and cause no problem, but some might even be wrong or incomplete.  TM Master V2 will help you to organize and standardize, and keep control of your job descriptions, fleet wide.  You will be able to make changes to job descriptions at the office, and all jobs based upon the job description across your fleet will be updated, within minutes.

In TM Master v2 we use the term “Standard job” for a predefined job description or a job template, if you will, which are shared by all vessels in a fleet. There are several ways to use a standard job.
 You can make them very specific applying to only certain components from one particular maker and type, or you can create a more general job description for simpler jobs, and leave the details for the local job description to the vessels.  The Vessel then use the “standard job” as a template when they create jobs, and add a “Local description” to the job with details that may only apply for the job on board that particular vessel. 

The “Standard jobs” view at the office.

In the office version of TM Master V2, you will find a module called [Standard Jobs] under the [Fleet] module group.  This view will show a list of all standard jobs in the system, in the top window. When you select one of the standard jobs in this window, all actual jobs based upon this standard job, in your fleet, are listed in the window below.The Standard job view in the Fleet module group.

By double clicking a standard job, the details for the “standard job” is opened in the “standard job” form. If you have the appropriate user rights you can edit the job description, in this view. The changes made to the “standard job” description are replicated to all vessels, and will update the “standard” description for all jobs, that are based upon it, in the fleet. (But not the local job description)

How to add a new standard job from the [Fleet module group] (Office)?

1. Click [Fleet] à [Standard jobs]
2. Click [New] in the left hand side in the top menu.
   

Empty standard job form

1. Enter your standard job information.
   1. Name – Give your standard job a descriptive name. Remember that the users who will create actual jobs will use the name to locate the correct “standard job” to base it upon. Make it easier for them by using a good naming convention.
   2. Origin - Select the source for the job. Typical values available would be “Maker”, “ISM”, “DNV” etc. (Source for the dropdown is the code table “Job Origin”)
   3. Job type – Select the job type for the standard job. Typical values would be “Check”, “Lubrication”, “Megger test” etc. (Source for the dropdown is the code table “Job Type”)
   4. Job no – The system will assign the “job no” based upon the next available job no for the job type you select. You can manually override it if needed
   5. Job priority – Select the default job priority for the job, the vessel can manually override this setting when creating the actual job. (Source for the dropdown is the code table “Job Priority”)
   6. Man hours – Enter the estimated time required for the job, the vessel can manually override this setting when creating the actual job.
   7. SRF Template – Here you may select an SRF form to be linked to the job.  You will need the “SRF module license” to use the SRF functionality. 
   8. Unit Group – Select which Unit group this job belong to, if it only applies to some of your vessels (units). 
   9. Component type – If the job applies only to a certain type of components you can specify this by selecting a component type for the job. Typical values for this drop down are “Pump”, “El motor”, “Separator” etc. (Source for the dropdown is the code table “Component type”)
   10. Description – This is the “Standard job description” for the job, this description can only be changed by users with user right to edit “Standard jobs”, this
   11. Crew Type – Add the different crew types required for the job.
2. Click [Save and Close]

Standard job validation.

Only “Validated” standard jobs are replicated to all vessels. By default new standard jobs created at the office are validated, and replicated to all vessels in the fleet.

You can tell that a standard job has been validated in the [Fleet] à [Standard jobs] grid.
 One of the column heads are named “Validated”, where validated jobs are check marked.

How to validate a standard job?

1. Click [Fleet] à [Standard jobs]
2. Select the standard job you want to validate in the standard job grid
3. Click the blue check mark found in the top menu.

Why is it possible to validate and unvalidate standard jobs?

Vessels that have had some sort of previous maintenance system installed, before the vessel starts using TM Master V2, will usually want to keep their previous job history, component and job definitions, and job schedule.

So before the vessel can start using TM Master V2 as their new maintenance system, this existing data needs to be converted into a TM Master V2 format

When new vessels are converted to TM Master V2 and imported to your office database, all the vessels jobs will also be imported, some maintenance system also have some sort of “standard job descriptions”, and for those that do not a new standard job will be created. To avoid all these new “standard jobs” being replicated to all vessels, the new jobs are imported as “not validated”.

You can also allow the vessel to define standard jobs, vessel defined standard jobs are available on the vessel that creates them and it is replicated to the office. Since a standard job created at a vessel is by default set to “invalidated” it does not replicate to other vessels. How to create a “standard job” on board the vessel is discussed under how to create a component job.

 TM Master v2 also features a “Job Cleaning” module, which enables you to replace duplicate “invalidated” jobs with validated ones. This tool is quite powerful and will make the job of standardizing and replacing your fleets jobs so much easier. More details on these cleaning tools can be found in the chapter “The cleaning tools”