How to Create a New Spare Part

1. There are two starting points for the procedure to create a new spare part.
   1. [Inventory] à [Spare parts] à [New] (On the left hand side in the top menu)
   2. [Inventory] à Double click component you want to add a spare part to à “Spare parts tab” à [Create new Spare part].   

When using start option b) the spare part is also linked to the component, you create the spare part from. Otherwise the procedure of creating the spare part is identical, as follows.

1. Enter the details you have available on the spare part.

Empty Spare part form

1. Name:   Enter the name of the spare part. For spare parts where you may have a lot of different versions such as “ball bearings”, it is recommended that you include more information in the name field, such as dimensions etc. so that identifying the spare later will be easier.
2. Maker:   Select a maker from your contacts marked as makers, by clicking the […] button.
3. Maker’s part no: Enter the maker’s part number if available.
4. Maker’s type: Enter the maker’s type specification for the spare part.
5. UOM: Select the unit of measure (uom), for the spare part.
6. Stock tag: This field can be used to store the spare part number you have assigned to it, in a future release of TM Master V2, it will be possible to have TM Master to auto number your spares.
7. Item type: TM Master v2 operates with 3 different item types: “Spare parts”,

“Consumables”/ “Catalogue item” and “Medic item”

1. Weight: Enter the weight of the spare part
2. Image: You can add an image to the spare part to make identification later easier, by double clicking within the image box, and then selecting the image from your hard drive.
3. Catalog no: Here you can enter the number for the spare part found in either the suppliers or makers catalogue.  
4. Catalog Name: Enter the name from which the catalogue no (above) is found in
5. Catalog Specification: Enter any additional details for the catalogue.
6. ISSA No:  If the item also can be found in the ISSA Ship Stores catalogue, you can enter the ISSA catalogue number here.
7. IMPA No: If the item can be found in the IMPA catalogue, you can enter the IMPA catalogue number here.
8. Catalog price: Enter the catalogue price for the item.

Specification: In this free text field you can enter all the other information

So far you have filled out information on the spare part that will apply for all your “Units”/”Vessels”.

All the information entered in the lower part of the form. (Within the section called “Details for [Unit/Vessel name]) is information on the spare part that only applies to the spare in relation with the current unit/vessel.

1. Enter “Details for [Unit/Vessel name]”
   1. Main Supplier: Select the current unit’s main supplier for this spare part by clicking the […] button at the end of the field. Then select a supplier. If you have more than one supplier for the item, you can add these to the “Additional Suppliers” tab

(Described in step 4.)

1. Suppliers Ref: Enter the main suppliers “Suppliers reference” for the item.
2. Price: Enter the main suppliers price
3. Currency:  Select the main supplier’s currency by clicking the […] button.
4. Est. Delivery days:  Enter the lead days from when the supplier receives the order to the item is delivered.
5. In stock: This Is the current total amount of the item in stock on board the current vessel, this field can’t be edited directly.  To change the value you must use the [Add stock...] and [Withdraw stock...] functions, explained later.
6. On Order: This is the current total amount of this item, currently part of a purchase order, with the status “On order” to “Completely received”.  
7. On Draft: This is the current total amount of this item added to a draft, which are orders that have not been set “On order” yet. Once the draft is set to “On Order”, the amount set on order will be added to the “On Order” amount. i. .
8. Min Stock: Here you enter the lowest amount of the item required on board the current vessel. This will help you make sure that you always have at least a minimum of the required spare parts available.
9. Max Stock: Enter the maximum or optimal amount, you see fit, of the item. This value will make the reordering of the item easier. When deciding on the amount that you need to order, you can use the “To max” function, which will calculate the amount of the item required based upon current stock. (Max stock minus current stock  = the amount to order)
10. Default location: Select from your stock locations, the primary storage location for the item. When receiving items they will by default be added to this location.